The responsibilities of the Auditing Department are to perform pre-audits
of all invoices and payrolls submitted for payment by the City departments,
produce timely and accurate financial reports and to enforce the City's
The City Auditor and employees of the Auditing Department act as "watchdogs"
for the Mayor and City Council. The City Auditor is also the "ex-officio"
member of the Haverhill Retirement Board. The Auditing Department has
four primary function areas: Accounting, Accounts
Payable, Payroll and Budgets.
- The Accounting Section maintains and
analyzes the City's financial records and prepares the City's Comprehensive
Annual Financial Report and State-required Schedule A report relative
to the City's finances. The office coordinates the City's annual participation
in the Federal "Single Audit" performed by an independent
public accounting firm, and compiles a comprehensive annual listing
of all of the City's fees and charges. The department prepares various
reports in response to City Council requests, maintains a perpetual
inventory of the City's fixed assets including an annual physical inventory,
and performs the Statutory requirements as described in Chapter 41 of
the Massachusetts General Laws. Additionally the department participates
in credit reviews of the City and preparation of Bond Offering Statements.
- The responsibilities of the Accounts Payable Section are: to pre-audit every invoice paid by the City
for accuracy, propriety and to ensure funds are available for payment,
to ensure that funds are available before the City enters into various
contracts, as well as to monitor the payments against those contracts. In
addition, this section data enters the City's expenditures, journal
entries, cash receipts, disbursement packages to City ledgers, and files
and stores vendor invoices and accounting journals.
- The Payroll Section is responsible
for the pre-audit of all City payrolls, the filling and storage of payroll
registers, and enforcing the budget for payroll accounts.
- The Budget Section assists departments
in the preparation of their annual budgets, performs cost analysis for
the Mayor in preparing his budget and evaluates different proposals
from various departments. Compiles the completed budget and works with
the Mayor and Council throughout the budget conferences.