HAVERHILL PLANNING BOARD AGENDA9/8/10 PLANNING BOARD MEETING @ 7:00 P.M. THERE WILL BE A PUBLIC MEETING of the Haverhill Planning Board on Wednesday evening September 8, 2010 AT 7:00 P.M. in ROOM 202, CITY COUNCIL CHAMBERS, 4 Summer Street, HAVERHILL CITY HALL to hear the following agenda items. (See the files in the Planning Dept. for further information.)

1. Street Discontinuance for portion of Freemont Street—The petitioner, Marcia Rothauge, requested that a portion of Freemont Street be discontinued. Said portion of Freemont Street contains 5,471.3 sq. ft. as shown on the discontinuance plan. See Assessor’s Map 563, Lots 193, 194 & 195. Waypoint Surveying Services prepared the plan. (Advertise: 8/26/10 & 9/2/10)

2. Street Acceptance for portion of Monmouth Street—The petitioner, Skofield Builders LLC, requested that the board forward a recommendation to the City Council to accept the cited street as a public way. R.A.M. Engineering prepared the plans. (Advertise: 8/26/10 & 9/2/10)

3. Definitive Modification for the Woods at Bradfield Drive—The applicant/owner, Bradford Circle Trust/J. Bradford Brooks requested approval to modify the previously approved definitive subdivision plan. See Assessor’s Map 460, Block 2, Lots 21, 26 & 27. Merrimack Engineering prepared the plan. (Continued from 8/11/10)

PERFORMANCE GUARANTEES:

4. Fairway Oaks Definitive Escrow—The performance guarantee agreement expires on 9/13/10 for performance and the funding expires on 10/4/10. A status report was forwarded to the city engineer for his review and comment on project completion at the last meeting. The city engineer believes this project will be completed prior to expiration date of the funding. Once all the work is completed the developer will be allowed to request a reduction to a zero balance. The funding is due to expire on 10/1/10 and if all work is not completed an extension of time for the funding will be required or bond attachment will be the action of the board at the September meeting since the funding expires on 10/1/10 unless otherwise recommended.

5. Jillian’s Village Definitive Escrow—The performance guarantee agreement was extended to 10/1/10 for performance and 8/1/11 for the funding. The last reduction granted was July of 2010 no other reductions will be allowed for this account until the developer submits a street acceptance application with the City Clerk’s Office for city council approval. The street acceptance cutoff date for the October meeting is 9/10/10 & 11/12/10 for the December meeting. Once the application for street acceptance is filed the developer shall submit a request to reduce the amount being held for project completion to a zero balance.

6. Salem Meadows Definitive Escrow—The expiration date for performance is 8/31/10 and the funding runs with the project. An extension agreement for performance was submitted with a completion date of 11/30/10. A reduction of the amount of the performance guarantee was previously reduced down to the 20%; all remaining funds will be held to guarantee completion of all work until the developer files a street acceptance application with the City Clerk. Note that the street acceptance deadline to file for the December meeting is 11/12/10. Once the application for street acceptance is filed the developer shall submit a request to reduce the amount being held for project completion to a zero balance.

7. Scotland Heights II Definitive Escrow—The performance guarantee agreement expires on 9/18/10 for performance. The funds are being held in a passbook account held by the City of Haverhill. The developer received a report dated 8/11/10 from the city engineer for re-establishment for the additional two lots numbered 16 & 35 with an extension of the roadway to station 650. The developer plans to submit a properly executed extension agreement modified in the amount noted in said report dated 8/11/10 from the city engineer for completion of all work with a request to extend project completion for another year. The modified performance guarantee agreement will be submitted for endorsement for the cited meeting. The revised performance guarantee agreement is required to be reviewed by the city solicitor as to form prior to endorsement.

8. Hales Landing Definitive Escrow—The developer requested bond establishment for the whole development; Lots 1-26.

9. Phillips Crossing Definitive Escrow—The performance guarantee agreement expires on 10/24/10 for performance and the funding expires on 3/28/11. The developer is now at 20% of the original amount held for completion of work for this subdivision. No funds will be released until the developer files for street acceptance with the City Clerk’s Office which will be forwarded to the Planning Board for a recommendation and then forwarded to the city council consideration to accept the cited street as a public way. The cutoff date for filing the street acceptance for the October meeting is 9/24/10. Once the application for street acceptance is filed the developer shall submit a request to reduce the amount being held for project completion to a zero balance.

10. FORM A PLANS (APPROVAL NOT REQUIRED)

11. Any Other matter pertaining to the planning board.
Re: Endorsement of Definitive Plans, Frontage Waiver Plans, Escrows etc. if any

11a. 376 Salem Street Frontage Waiver—Board to endorse Frontage Waiver Mylar and hold original Mylar until the appeal period expires on 9/9/10 at midnight. The board clerk will obtain the Notice of No Appeal from the City Clerk’s Office on 9/10/10. The original Mylar will be released only after a reproducible Mylar is generated in the Engineering Office.

11b. Carrington Estates Definitive Escrow—Request for the board to accept and endorse a new bipartite agreement and a new bond for Brady Sullivan Haverhill Properties, LLC in place of the previous developer Bradford V Development, LLC, and that the board accept a new Form F Covenant in the name of Brady Sullivan Haverhill Properties, LLC for the cited development.

11c. Fieldstone Meadows Definitive Plan Endorsement—Request for board endorsement of the final definitive plans for the cited development

Cc: Mayor James J. Fiorentini via e-mail
City Clerk (original)
William Cox, via e-mail
Planning Board Members
Applicants/Owners/Engineers and or Surveyors
City Departments
Ron Tuell
Community Development—Room 309
Copies to files cited above
John Pettis, III, City Engineer—Room 214