City Clerk

City Clerk


2018 Election Calendar




City Council Public Participation Form 

Public Records Request information

Attorney General Healey's Open Meeting Law Guide

Sec. of State Galvin's Public Records Regs.-updated 1-2017

Voters can now register and make changes to their voter registration on line!

Secretary of the Commonwealth William Francis Galvin is pleased to announce that online voter registration is available in the Commonwealth through the portal launched by his office. This important advancement will make registration easier and more convenient as well as cut costs relating to the printing of voter registration forms.
Massachusetts citizens can apply online by visiting Secretary Galvin’s website at and clicking the “Massachusetts Register to Vote Online” button to access the online application system. Any Massachusetts citizen who has a valid identification card issued by the Registry of Motor Vehicles will be able to use the online system to apply to register to vote, update their address or change their party enrollment.
Massachusetts citizens who do not have identification issued by the Registry of Motor Vehicles can still complete an application online which they can print, sign and mail or hand-deliver to their local election official.

   Please send all meeting notices: 

See weekly yard sale list here

The Haverhill City Clerk's office is proud to announce its new Facebook page - sign up for notifications and post your questions!


Hours: 8:00 to 4:00, Monday - Friday  
Telephone: 978-374-2312  
Fax: 978-373-8490  
City Clerk: Linda L. Koutoulas  
Address: City Hall, Room 118
4 Summer Street
Haverhill, MA 01830

Dog License Request (.pdf)
Dog License Request  online
Bullet Drainlayer's Application (.pdf)  
Sign Permit

Hawker peddler application
Hawker peddler ordinance

Application for Amusements, Public Shows and Exhibitions - (checklist for amusements application here)

(Revised amusement ordinance)

Absentee Ballot Application
Voter Registration Form
Pollworker application

Overnight winter parking information

2015 Mosquito spraying info 330 CMR 13.00

Road race permit application

Directions for Raffle and Bazaar permit - Please read before filing application
General information - raffles/bazaars
Raffle and Bazaar application - Need three original applications - both pages
Notice of Issuance - "Little Green Form"
Annual report form for Raffle and Bazaar permit - Need two original reports - both pages
Raffle and Bazaar Example Packet - Note this example packet does not show the second page of the two page documents

Helpful Information:

Office of the City Clerk- Mission Statement:
Welcome to the City Clerk's Office Website! We hope that you find the following information helpful and informative concerning the services we provide the residents of Haverhill.

The City Clerk is the head of the City's Department of Records and keeper of the City archives, keeper of vital statistics, and the custodian of the City seal and all public records belonging to the City. In addition, the City Clerk is the administrator of the oath of office to all City Officers and performs all duties with regard to the conduct of elections and other such matters provided by general laws.

City Clerk- Duties and Responsibilities:

  1. Keep systematic files of all public records of the City.
  2. Establish and maintain procedures for the keeping of vital statistics; assure the prompt issuance of the correct vital statistic records as requested.
  3. Establish and maintain system for keeping records of municipal meetings.
  4. Maintain legally required postings and timely information on the City bulletin board.
  5. Issue dog licenses; collect fees for licenses.
  6. Receive claims against the City and provide claimant with information as to procedures.
  7. Administer oath of office to all City officials.
  8. Prepare, distribute, receive, review for accuracy, and record City census.
  9. Administration of all elections.
  10. Provide pertinent legal documents to City departments that are impacted by law, ordinance, or contract.
  11. Prepare City Council agenda and maintain a file of all City Council documents. Prepare minutes of City Council meetings.

City Clerk Transaction Listing and forms:

  1. Birth Certificates
  2. Birth Amendments
  3. Death Certificates
  4. Death Amendments
  5. Marriage Certificates
  6. Marriage Amendments
  7. Business Certificates
  8. Voter Registration  English   Spanish  On-Line
  9. Absentee ballots - English    Spanish
  10. Pollworker application
  11. Claims against City for damage 


  1. Dog License
  2. Livery/Taxi Licenses
  3. Second Hand Dealer License
  4. Marriage License
  5. Raffle Licenses
  6. Flea market licenses
  7. Drainlayer license
  8. Yard sale permits
  9. Junk dealer license
  10. Fortune teller/palm reading license


© 2012 City of Haverhill. All rights reserved.   Powered By Revize Login Top